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OFFICE OF SCIENTIFIC AFFAIRS AND BIOTECHNOLOGY

 

RESEARCH RELATED POLICIES AND PROCEDURES

Portions of a comprehensive Research Related Policies and Procedures handbook is now available. As additional sections are completed, they will be added to this page. Links to other documents and/or references will be included where appropriate or available.

The purpose of this Guide is to provide Principal Investigators with a clear explanation of current policies and procedures relating to the conduct of sponsored programs at Downstate Medical Center – i.e., "How do I hire a new employee?" When changes to these policies and procedures occur (at the initiative of a sponsor, the Research Foundation or the Medical Center, depending on the specific issue and the authority for change), this document will be updated.

Some of the material is a summary of more lengthy policies and/or procedures (i.e., the SUNY Patent and Copyright Policy); the symbol identifies the referenced primary source document for the policy or procedure which may be obtained in either the Scientific Affairs/Sponsored Programs Office (Basic Science Building Room 2-71E, 270-2680) or the Office of Research Administration (Admin Services Building Room 110, 270-1178). In addition, the symbol indicates where specific information may be updated annually or more frequently if necessary (e.g., fringe benefit rates).

Comments or suggestions regarding this handbook or additional material to be included will be appreciated and should be directed to the Office of Scientific Affairs.

Contents

Introduction

 Research Foundation of SUNY
 Office of Scientific Affairs / Office of Research Administration
 DMC Committees Relating to Research

State University of New York and Research Foundation Policies

 Affirmative Action and Equal Employment Opportunity
 Conflict of Interest
 Freedom of Publication
 Misconduct or Fraud in Academic Research
 Patent & Copyright
 Use of Human Subjects
 Use of Laboratory Animals
 Recombinant DNA/Biohazardous Materials

Pre-Award Policies and Procedures

 Who can be a Principal Investigator
 Finding a Sponsor
 Proposal Writing
Exhibit 1 – Standard Institutional Info and Identifications Numbers
 Budget Development - Direct Costs
 Budget Development - Indirect Costs
 Institutional Review Approvals
 Application Review Procedure and Responsibilities
 Proposals Requiring Additional Space
 Proposals Requiring a Commitment of Other Institutional Resources
 Peer Review Appeal Process

Research Account Management

 Acceptance of Awards
 Account Establishment
 Account Monitoring
 Sponsor Guidelines
 Budget Modifications
 Time Extensions
 Technical and Financial Reporting
 Account Closing and Audit
 Transfer of Account to Another Institution

Post-Award / Personnel

 Employment Review and Approval
 Fair Labor Standards Act
 Position Classification
 Salary and Wage Administration
 Effort Reporting
 Cost Sharing
 Appointment Procedures
 Payroll Procedures
 Time and Attendance Procedures
 Fringe Benefit Administration

Post-Award / Non-Personnel

 Requisitions-Purchase Orders
 Equipment
 Vendor Payments
 Consultants-Independent Contractors
 Travel
 HSCB Service Billings
 Subject Payment Advances
 Telephone
 Other

Technology Transfer

 Patents and Licensing
 Copyright